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PRIVACY NOTE

Information regarding processing of personal data

The personal data controller is Synergia Pro Sp. z o.o., with its registered office in Poland, Wroclaw (51-607), at ul. Czackiego 71, entered in the Register of Entrepreneurs of the National Court Register, maintained by the District Court for Wrocław-Fabryczna, VI Commercial Division of the National Court Register, under KRS No. 0000334389 (the “Controller” or the “Company” or “us”, “we”, “our”)

How to contact us?

If you have any questions about our Company’s privacy policy, your personal date we have gathered, or you would like to exercise any of your data protection rights, please do not hesitate to contact us.

Write to us at: address:  Centrum Południe 1, Powstańców Śląskich 15, 53-332 Wrocław, Poland

Email us at: office@synergycodes.com or marketing@synergycodes.com

What purposes are your personal data processed for

We collect your data so that we can:

  1. perform statistics and analytics,
  2. contact you and provide you with the information you requested in the contact form,
  3. run marketing campaigns,
  4. send you our newsletter,
  5. enable you to apply for a job,
  6. establish, assert, or defend legal claims.
What personal data do we collect and process?
  1. Data submitted in a contact form, i.e.: your name, surname, e-mail address or any other data provided by you voluntarily in the form.
  2. E-mail address provided by you to obtain our newsletter.
  3. Data provided by you in a job application form, including your CV.
  4. Data coming from cookie files usually, will not be considered as personal, however, it is possible in certain cases that the scope of data gathered may increase your identifiability.
What is the legal basis for processing your personal data?

The legal basis for processing of your personal data is consistent with the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (“GDPR”). The Controller processes your personal data based on the following legal basis:

  1. to perform statistics and analytics – Art. 6(1)(f) of the GDPR i.e. to exercise a legitimate interest of the Controller understood as the optimization of preferences of website users, and analysis of their behavior in order to increase the effectiveness of the website usage,
  2. to contact you – Art. 6(1)(a) of the GDPR i.e. in consequence of your voluntary consent,
  3. to run marketing campaigns – Art. 6(1)(f) of the GDPR i.e. to exercise a legitimate interest of the Controller understood as the optimization and enhancement of the effectiveness of its marketing campaigns,
  4. to send you our newsletter- Art. 6(1)(a) of the GDPR i.e. in consequence of your voluntary consent,
  5. to enable you to apply for a job with our Company – Art. 6(1)(b) of the GDPR or Art. 22of the Polish Labor Code, subject to the basis of the planned cooperation,
  6. to establish, assert, or defend legal claims – Art. 6(1)(f) of the GDPR i.e. to exercise a legitimate interest of the Controller understood as namely being able to establish, assert or defend ourselves against claims.

Providing your personal data is voluntary and it is not a statutory or contractual obligation, however, it is necessary for making contact with you, sending you our blog newsletter you requested or process your job application.

How long will your personal data be processed?
  1. To perform statistics and analytics – until automatic expiry of a cookie file, or when it is removed by you from your device, or when the data that come from the cookies stops to serve the analytical purpose.
  2. To contact you – until your consent is withdrawn, in any case for no more than three years from the last action performed.
  3. To run marketing campaigns – until automatic expiry of a cookie file or when it is removed by you from your device, or when the data that come from the cookies stops to serve the marketing purpose, or when you change ad settings on Facebook or LinkedIn.
  4. To send you our newsletter- until your consent is withdrawn or for a period of up to three years from the date of the last action you performed by clicking the link to the newsletter sent to you via e-mail.
  5. To enable you to apply for a job – until the end of the recruitment process or processing of your application, but if you grant the Controller additional consent to use your data for also for future recruitments – also for a longer period of time up to three years.
  6. To establish, assert, or defend legal claims – until such claims become time-barred.
Will your personal data be subject to automated decision-making process?

As a rule, your personal data will not be subject to automated decision-making process, however the data from cookie files used to make analytics and to run marketing campaigns can be processed by algorithms but it will not have any influence on your rights.

Who your personal data may be made available to?

Your personal data may be made available to the Controller’s lawyers, employees or contractors, IT service providers, however these entities process your data on the basis of an agreement with the Controller and solely in accordance with Controller’s instruction. Your personal data may also be made available to the authorized bodies subject to provisions of law. Your information, including personal data, may also be transferred to – and maintained on – computers located outside the European Economic Area where the data protection laws may differ from the GDPR. That is why, if we transfer your personal data outside the European Economic Area, i.e. to third countries, the transfer of personal data will be based on appropriate legal mechanisms, such as Standard Contractual Clauses or other similar legal instruments provided for in the GDPR.

Most frequently used third party services

There are services provided by third parties that accompany the Controller in managing its website. Below, we present you a list of such third party service providers which can have access to your data. Please note that the processing of your data by some of these third parties is made on the terms and conditions provided by these third parties, and by others on the basis of respective Data Processing Agreements and/or Standard Contractual Clauses. 

Google Analytics, Google Ads and Google Tag Manger

Our Website uses Google Analytics, Google Tag Manger as well as Google Ads, web analysis programs of Google Ireland Ltd. (Gordon House, 4 Barrow Street, Dublin, Ireland). More information can be found here: https://policies.google.com/privacy.

Mailchimp

The Controller may use Mailchimp which is an online marketing platform operated by The Rocket Science Group LLC, a company headquartered in the State of Georgia in the United States. Mailchimp will serve the Controller to manage email collection, storage and campaigns across different channels, to perform advertising activities and to enhance their effect even to create landing pages. More information can be found here: https://mailchimp.com/gdpr/ and here https://mailchimp.com/legal/privacy/

HotJar

On its website, the Controller uses Hotjar which is a technology service that helps us to better understand our users’ experience, for example to learn how much time our users spend on which pages. The service is provided by Hotjar Ltd, Level 2 St Julians Business Centre, 3, Elia Zammit Street, St Julians STJ 3155, Malta, Europe. Hotjar uses cookies and other technologies to collect data on our users’ behavior and their devices. Detailed information on HotJar can be found here:  https://help.hotjar.com/hc/en-us/sections/115003180467-Privacy-Security-and-Operations.

Facebook Pixel

The Controller uses a marketing tool available through and provided by Facebook Inc., 1601 S. California Ave. Palo Alto, CA 94304, USA, which is called the Facebook Pixel. The Facebook Pixel is a source code fragment added to the Controller’s website. Thanks to the functionalities of this tool, it is possible to measure and track your behavior and activity when you are redirected to our website after having seen or clicked on our ad displayed by Facebook ad. Detailed information on the Facebook Pixel can be found here: https://www.facebook.com/policy.php.

LinkedIn Conversion Tracking and Insight Tag

The Controller uses the analysis and conversion tracking technology of the LinkedIn platform provided by LinkedIn Corp., 2029 Stierlin Court, Mountain View, CA 94043, USA. The LinkedIn Insight Tag enables in-depth campaign reporting. The aim of LinkedIn technology is to show you more relevant, interest-based advertising. Detailed information can be found in the LinkedIn privacy policy available at https://www.linkedin.com/legal/privacy-policy.

WordPress

The Controller uses the WordPress.com service that offers features that allow to create and manage websites. The service is provided by Aut O’Mattic A8C Ireland Ltd. Business Centre, No.1 Lower Mayor Street International Financial Services Centre Dublin 1, Ireland or also by Automattic Inc. 60 29th Street #343 San Francisco, CA 94110, the United States of America. More information can be found here https://automattic.com/privacy/

What are your rights?

You have the right to:

  1. demand access to your personal data,
  2. demand rectification, erasure, restriction of processing of your personal data as well as the right to data portability; these rights, however, may be limited by special provisions of law,
  3. lodge a complaint with a supervisory authority, if you come to the conclusion that the processing of your personal data infringes personal data protection regulations,
  4. withdraw your consent to process your personal data, if your voluntary consent is the legal basis of the processing of your personal data. The withdrawal does not affect the personal data processing carried out on the basis of the consent before it was withdrawn.
Social media icons 

– Facebook. The Controller uses on its website the Facebook icon. After clicking the Facebook icon, the user will be transferred to the Controller’s Facebook fan page, where the following rules of the privacy protection will apply: https://www.facebook.com/privacy/explanation

– LinkedIn. The Controller uses on its website the LinkedIn icon. After clicking the LinkedIn icon, the user will be transferred to the Controller’s LinkedIn fan page, where the following rules of the privacy protection will apply: https://www.linkedin.com/legal/privacy-policy?trk=uno-reg-guest-home-privacy-policy

– Twitter. The Controller uses on its website the Twitter icon. After clicking the Twitter icon, the user will be transferred to the Controller’s Twitter fan page, where the following rules of the privacy protection will apply: https://twitter.com/en/privacy

– Instagram. The Controller uses on its website the Instagram icon. After clicking the Instagram icon, the user will be transferred to the Controller’s Instagram fan page, where the following rules of the privacy protection will apply: https://help.instagram.com/519522125107875?helpref=page_content

– YouTube. The Controller uses on its website the YouTube icon. After clicking the YouTube icon, the user will be transferred to the Controller’s YouTube channel, where the following rules of the privacy protection will apply: https://twitter.com/en/privacy